Dear Readers and members
The Association is meeting this afternoon at the Vines Resort Golf course.
The agenda for the AGM includes:
AUS-CHINESE GOLF ASSOCIATION INC.
ANNUAL GENERAL MEETING Agenda
4 AUGUST 2013
12 PM. At the Vines Resort, Swan Valley
Meeting Facilitator: RAYMOND TAN
Attendees: Sheng Shen, Henry Pua, Gao Feng and newly
registered members.
Minutes of meeting held on 4th
August 2013.
Chair: Sheng Shen
1.
Confirmation of previous AGM
minutes if any. None as this is association’s first AGM officially with
registered members.
2.
Confirmation of accounts, if
any. To inform members that Commonwealth bank account has been opened.
3.
Confirmation of inaugural
positions appointed on 16 July 2012:
a. Shen Sheng as President
b. Gao Feng as Vice President
c. Henry Pua as Secretary
d. Raymond Tan as Treasurer
e. Frank Pua, Stevie Teo as Committee members.
4.
Nominations for New positions
in the Association: Shen to open to the floor. Voting to confirm selection.
5.
Shen to inform all members
that copy of the constitution for the association can be found on the
association’s blog.
6.
Whether to pay for a Mandarin
translation of the constitution.
7.
Any other business:
Meeting closed.
The association's constitution is as follows:
AUS-CHINESE GOLF ASSOCIATION INC.
CONSTITUTION
2013
INDEX
1.0 NAME.................................................................................................................................. 3
2.0 OBJECTS OF THE
ASSOCIATION............................................................................................. 3
3.0 POWERS.............................................................................................................................. 3
4.0 BOARD................................................................................................................................. 4
5.0 Removal of Board
member............................................................................................. 5
6.0 USE OF INFORMATION
OR POSITION.................................................................................... 6
7.0 DISCLOSURE OF
INTERESTS................................................................................................... 6
8.0 IMPLIED VALIDITY................................................................................................................ 7
9.0 BOARD MEETINGS................................................................................................................ 7
10.0 DECISIONS OF THE
BOARD.................................................................................................. 7
11.0 SUB-COMMITTEES............................................................................................................. 9
12.0 MEMBERSHIP.................................................................................................................... 9
13.0 REGISTER OF MEMBERS.................................................................................................... 10
14.0 ANNUAL SUBSCRIPTION................................................................................................... 10
15.0 FINANCE.......................................................................................................................... 11
16.0 BY-LAWS.......................................................................................................................... 11
17.0 ANNUAL GENERAL
MEETING............................................................................................ 11
18.0 SpECIAL GENERAL
MEETING............................................................................................. 12
19.0 VOTING........................................................................................................................... 13
20.0 NON-PROFIT.................................................................................................................... 14
21.0 AUDIT.............................................................................................................................. 14
22.0 INCOME AND PROPERTY.................................................................................................. 15
23.0 CONSTITUTION................................................................................................................ 15
24.0 TRUSTEES......................................................................................................................... 16
25.0 COMMON SEAL................................................................................................................ 16
26.0 CUSTODY AND
INSPECTION OF RECORDS.......................................................................... 16
27.0 INDEMNITY
OF BOARD MEMBERS..................................................................................... 16
28.0 DISSOLUTION................................................................................................................... 17
29.0 GIFT
FUND AND DEDUCTIBLE GIFT RECIPIENT
STATUS
IF APPLICABLE..................................................................................................... 17
30.0 OTHER…………………………………………………………………………………………………………………………………..18
1.0
NAME
The name of the Association shall be
AUS-CHINESE GOLF ASSOCIATION INC. hereinafter called “the Association”
2.0
OBJECTS OF THE ASSOCIATION
The object of the association is to
promote the game of golf within the Chinese Community in Australia.
This Association is formed on a non-profit basis and encourages it’s
members to meet as a form of socialisation, business networking and building
relationships with the Western Community.
2.1
The income and property of the
Association shall be applied solely towards the promotion of the objects of the
Association. No proportion of the income or property shall be paid, transferred
or distributed directly or indirectly to the members of the Association,
provided that nothing shall prevent the payment in good faith of remuneration
to any officers or employee of the Association or to any person other than a
member, in return for services rendered to the Association.
The Association shall have the following
powers:
3.1
To
establish services and to register business names and conduct business
necessary for or conducive to the attainment of the objects of the Association.
3.2
To
enter into any contract considered necessary for or conducive to the attainment
of the objects of the Association.
3.3
To
purchase, take on lease or in exchange, hire or otherwise acquire and hold any
real or personal property including any rights, benefits and or privileges.
3.4
To
erect buildings and to renovate, repair, reconstruct, alter, improve add to and
demolish any buildings, or structures now or hereafter vested in the
Association.
3.5
To
sell, exchange, lease, let, mortgage, pledge, hire, dispose of, turn to account
or otherwise deal with all or any part of the real and personal property of the
Association.
3.6
To
make application for or request funds from any level of Government,
Corporations, Trusts, Individuals and other funding organisations
3.7
To
conduct appeals for funds and to accept donations whether of real or personal
estate and devises and bequests.
3.8
To
raise or borrow money and secure the repayment thereof in such a manner as the
Association thinks fit with the power to issue debentures, grant mortgages,
charges or securities upon or charging all or any of the property real or
personal both present and future of the Association and to redeem or pay off
either or wholly or in part any existing or future security.
3.9
To
deal with moneys of the Association which are not immediately required for the
purposes of the Association in such a manner as may from time to time be
determined.
3.10
To
hold and administer property on trust.
3.11
To
appoint, employ and in the Association’s discretion pay officers, agents and
servants and to dismiss or suspend the same.
3.12
To
affiliate with or grant affiliation to or collaborate with any Association or
body (not being an Association or body formed for the purpose of securing
pecuniary profit to its members from its transactions) the objects of which are
in accord with those of the Association.
3.13
To
make rules and regulations subject to this Constitution for the management of
the affairs of the Association.
3.14
To
provide Scholarships, material assistance and mentorship in cash or in kind in
cases of a Client’s financial hardship.
3.15
Generally
to perform and do all such other acts and things as may properly be incidental
or conducive to the attainment of the objects of the Association.
4.0
BOARD
The
affairs of the Association will be managed by a Board of governance known as
the Board.
4.1
This
Board shall have up to six members consisting of:
4.1.1 President;
4.1.2 Vice
President;
4.1.3 Secretary;
and
no less than three (3) other Board
Members.
4.2
The
Board has responsibility for the oversight of the financial, administrative and
management functions of the Association and for setting strategic directions
for the Association.
4.3
Office
Bearers will be elected by the new Board as soon as possible after the Annual
General Meeting or as needed.
4.4
The
Board may co-opt persons with special knowledge to the Board, who shall be
ex-officio.
4.5
Board
Members will be elected for 3 years and there will be a rotation of board
members and where members exist be inducted.
4.6
Resignation
of Board members shall be required in writing.
4.7
If a
Board position becomes vacant at any time the Board may appoint a person to
fill such position until the next Annual General Meeting, when it will be
declared vacant.
4.8
Membership
of the Board may be cancelled by the Board if the member fails to attend three
(3) consecutive General Meetings without notification of apology.
4.9
The
Board may determine membership fees annually.
4.10
Board
members agree to sign and be bound by a document stating their support of the
objectives of the Association and their commitment to having it flourish.
4.11
The
President must be recognised as a respectable, prominent and influential
businessman within the Chinese community.
(a) He/she must have an appreciation of the
sport, understand and adhere by the rules of golf; and
(b) He/she must be an existing member of
another golf club within Australia
4.12
The
Secretary’s role is to administer and manage queries of both members and the
community.
(a) He/she must have a sound understanding of
an abide by the Association Rules; and
(b) He/she must keep custody of filed records
and documentation of member’s information and the Association’s information
provided by either party under confidentiality.
5.1
The members may, by resolution passed at a
general meeting, remove any Board member.
5.2
The Board member who is the subject of
such a proposed resolution must be given at least 4
weeks notice of the general meeting and may make a representation in writing to
the chairperson (not exceeding a reasonable length) and request that the
representation be notified to the members and the chairperson. The Board member
may require that it be read out at the general meeting.
5.3
Vacancy
of office on Board
The position of a member of the Board becomes vacant if the person:
(a) becomes insolvent under administration
within the meaning of the Corporations
Act;
(b) becomes of unsound mind, or a person whose
person or estate is liable to be dealt with under the law relating to mental
health;
(c) is found guilty of or convicted of an
indictable offence punishable by imprisonment, whether or not a term of
imprisonment is imposed;
(d) resigns as a member of the Board by
written notice to the Board; or
(e) fails to attend 3 consecutive meetings of
the Board without approval of the remaining members of the Board (whether given
before or after that absence) and is removed from office by resolution of the
Board.
6.0 USE
OF INFORMATION OR POSITION
6.1 A member of the Board must not while
a member of the Board; and after
ceasing to be a member of the
Board, knowingly or recklessly make improper use of
information acquired by virtue of his or her position in the Association so as
to gain, directly or indirectly, any pecuniary benefit
or material advantage for himself or herself or any other person; or cause
detriment to the Association.
6.2 The
same limitation on the use of information as in Rule 6.1 applies to any person
in
the
employ of or directly associated with the Association.
7.0 DISCLOSURE OF INTERESTS
7.1
A member of the Board who has any
direct or indirect interest in a contract, or proposed contract, with the
Association must as soon as he or she becomes aware of his or her interest, disclose
the nature and extent of his or her interest to the Board.
7.2 Rule 7.1 does not apply in respect of
an interest that exists only by virtue of the fact that the member of the
Board:
(a) is
an employee of the Association;
(b) is
a member of a class of persons for whose benefit the Association is
established; or
(c) has
interests in common with all or a substantial proportion of the members of the
Association.
7.4 Voting on contract in which member of the
Board has interest
A
member of the Board who has any direct or indirect interest in a contract, or
proposed contract, with the Association must not take part in any decision of
the Board with respect to that contract but may, subject to a decision of the
remaining Board members, take part in any deliberations with respect to that
contract or proposed contract.
Despite
any other provision in this constitution, all decisions and actions at a
meeting of the Board, and all actions taken by the Board or a person acting as
a Board member, are as valid as if every person acting as a Board member had:
(a) been duly appointed;
(b) duly continued in office; and
(c) at all material times been fully
entitled to do all things which he or she did or purported to do as a Board
member,
even though it is later discovered that
there was a defect in the person’s appointment or continuance in office, or
that the person had vacated office or was not entitled to do a particular
thing.
9.1 The
Board will meet approximately every three months or as they deem necessary but
no less than four times per year.
9.2 The Board may adjourn and otherwise
regulate their meetings as they think fit.
10.1 A meeting of Board
members at which a quorum is present may exercise all the powers and
discretions vested in or exercisable by the Board members under this
Constitution.
10.2 The quorum for a meeting of Board Members
shall be four (4) Board Members.
10.3 Questions arising at
a meeting of the Board must be decided by a majority of votes cast by the Board
members present. Such a decision is for all purposes a decision of the Board.
10.4 Where the votes on a proposed resolution are
equal, the chairperson of
the meeting has a second or casting vote.
10.5 Observers at meetings of Board
Members
and other persons, when invited by the Board, may attend meetings or such part
of the meeting as determined appropriate by the Board, but do not have voting
rights and may not speak at the meeting unless permitted by the chairperson.
10.6 Meetings convened by
telephone or other electronic means:
a) The
contemporaneous linking together by telephone or other electronic means of a
number of the members of the Board, sufficient to constitute a quorum,
constitutes a meeting of the Board and all the provisions in this constitution
relating to meetings of the members of the Board apply, so far as they can and
with such changes as are necessary, to meetings of the members of the Board by
telephone or other electronic means.
b)
A Board member who is
unable to be present at a Board meeting may request the provision of a
telephone or other electronic means and the member participating by telephone
or other electronic means is deemed to be present for all voting purpose.
10.7 Written
resolutions of the Board
A
member of the Board may signify assent to a document by signing it, but failure to do so does not invalidate the act, matter,
thing or resolution to which the document relates.
No business may be transacted at a meeting
of the Board unless a quorum is present. If within 15 minutes of the time
appointed for the meeting a quorum is not present, the chairperson may adjourn
the meeting to the same place and at the same hour of the same day in the
following week.
If the number of members of the Board at
any time is not sufficient to constitute a quorum of a Board meeting or is less
than the minimum number of members of the Board fixed under these rules, the
remaining members of the Board must act as soon as possible to:
a) increase
the number of members of the Board to a number sufficient to constitute a
quorum and to satisfy the minimum number required under this constitution; or
b) convene
a general meeting of the Association for that purpose, and
c) until
that has happened, may only act if and to the extent that there is an emergency
requiring them to act.
The
chairperson, or in his or her absence, the deputy chairperson, must act as
chairperson at each meeting of the Board.
If both the chairperson
and deputy chairperson are absent or unwilling to act at any particular meeting
of the Board, then the members of the Board present must elect one of their number to act as chairperson for that meeting.
12.1
New
Members – to become a
member of the Association, one must be nominated by a nominator as well as a
seconder to ensure that they have a clear understanding of the Associations
Rules and are introduced to the Associations board and other members.
Membership
of the Association shall take effect when the applicant’s name is entered into the
Register of Members and they have been inducted by the Association.
12.3 The Association shall keep a register of
members which shall record the name and postal and or email address of each member
as at the date of commencing membership, and changes in address from time to
time in accordance with Section 27 of the Associations
Incorporations Act 1987.
12.4 Any member acting in any way prejudicial
to the interests of the Association, whether pecuniary, ethical or otherwise,
may be expelled or suspended from membership.
12.5 Any member expelled or suspended shall
not be entitled to any refund of fees.
12.6 A right, privilege, or obligation of a
person by reason of that person's membership:
a)
is not capable of being
transferred or transmitted to another person; and
b)
terminates upon the
cessation of that person’s membership whether by death or resignation or
otherwise.
12.7 Termination
of membership
A person immediately ceases to be a member
if the person:
a)
dies;
b)
resigns as a member by giving written notice to the
Board;
c)
becomes of unsound mind; or
d)
becomes, if the Board so decides in their absolute
discretion, an untraceable member because the person has ceased to reside at,
attend or otherwise communicate with his or her address on the register of
members; or fails to pay any fees or subscriptions due and payable within 3
months of when it falls due, or such other time as the Board decides.
13.1 The
register of members must be available for inspection by members at the
Association’s office on giving reasonable notice to the Board.
13.2 The register of
members may be kept in any manner or form the Board thinks fit, so long as it
is readily convertible to written or printed form.
13.3 All persons may treat
the register of members as complete and accurate. Nothing done in good faith
based on the completeness and accuracy of the register of members will be
rendered ineffective, void or voidable by any subsequently discovered omission
from, or inaccuracy in, the register of members.
A member is a financial member of
the Association if:
a)
all money due to the Association at the relevant
time is paid; or
b)
the Board has determined in a specific case
exceptional circumstances or hardship exists so that a member who owes money to
the Association is to be regarded as a financial member.
13.5 A member who is not a
financial member of the Association may not vote at a general meeting.
b)
The fee for any membership may be suspended at the
absolute discretion of the Board.
15.0 FINANCE
15.1 The financial year of the Association
shall extend from the first day of July to the last day of June of the
following year.
15.2 The Board shall cause to be kept proper
books of account in which shall be entered full, true and complete records of
the affairs and transactions of the Association.
15.3 The Board shall approve proper
procedures and processes for the authorisation of all financial expenditures.
15.4 All negotiable
financial instruments will be signed or authenticated by two (2) persons
authorised by the Board.
15.5 Authority to sign all cheques and other
negotiable financial instruments can be delegated to authorised persons
nominated by the Board.
15.6 All moneys received by the Association
shall be banked in the name of the Association in a Bank approved by the Board.
The
Board may draw up By-Laws governing the management of the Association and may
vary and interpret such By-Laws.
17.1 An Annual General Meeting shall be held
in the first four (4) months of each financial year. The quorum for the Annual
General Meeting shall be ten (10) members.
17.2 Items of business conducted at the
meeting will include:
a)
Minutes of previous Annual General Meeting
b)
Presentation and adoption of Financial Accounts and
reports
c)
Election of Auditor for the ensuing year
d)
Election of Board Members
e)
Motions
f)
General Business
17.3 Notice of the Annual General Meeting will
be sent to all financial members at least fourteen (14) days before the Annual
General Meeting. A register of members who approve of email notification will
be kept and used and others will be notified by post. Any accidental omission
to give notice to any members shall not invalidate the meeting.
17.4 Notices of motions for the Annual General
Meeting from members of the Association shall be in the hands of the Secretary
at least seven (7) days prior to such meetings.
17.5 If quorum is not reached within half an
hour of the starting time, then the Annual General Meeting is adjourned for two
weeks to occur at the same time and at the same place. All the members will be
notified by email and mail of this new date.
17.6 If, at the adjourned date, no formal
quorum is found, the meeting will be held without further adjournment.
17.7 All Board members of the Association must
be present at all Annual General Meetings. No Board members is permitted to be
absent without prior notification provided by a means of a letter to all other
Board members.
18.1 Upon the requisition in writing of four
members of the Board or of ten members of the Association, the Secretary shall
convene a Special General Meeting of Members, provided that no such requisition
shall relate to the proposed expulsion of a member. The occasion for calling
such a meeting shall be stated in the notice of the meeting and no other
business shall be transacted at such a special meeting except that for which it
was summoned.
18.2 At least fourteen (14) days notice, in
writing, of all meetings shall be given. Such notice shall be given by posting
by mail or email of a copy of the notice to each member at the address notified
to the Secretary. Such notice shall state the time, place and nature of the
meeting.
18.3 A Quorum for a Special Meeting shall be
ten (10) members.
18.4 No item of business may be transacted at
a general meeting (except the election of a chairperson of the meeting and the
adjournment of the meeting) unless a quorum is present during the time when the
meeting is considering that item.
18.5 If
quorum is not reached within half an hour of the starting time, the meeting:
a)
if convened on the requisition
of members, shall be dissolved; and
b)
in any other case, will
stand adjourned to the same day in the next week at the same time and (unless
another place is specified by the chairperson at the time of the adjournment or
by written notice given to members before the day to which the meeting is
adjourned) at the same place. If quorum is not reached within half an hour of
the starting time of the adjourned meeting, the adjourned general meeting is
dissolved.
18.6 Chairperson
of general meetings
The President of the Board must (if present
within 15 minutes after the time appointed for the meeting and willing to act)
preside as chairperson at each general meeting.
18.7 If at a general
meeting:
a)
there is no President of
the Board present within 15 minutes; or
b)
the President of the Board
is present but is not willing to act as chairperson of the meeting, then, the members present must elect as chairperson of the
meeting:
i.
another Board member who
is present and willing to act; or
ii.
if no other Board member
present at the meeting is willing to act, a member who is present and willing
to act.
18.8 Conducting
general meetings
A question arising at a general meeting relating to the order of
business, procedure or conduct of the meeting must be referred to the
chairperson of the meeting, whose decision is final.
19.0 VOTING
19.1 Each member present in person shall be
entitled to one (1) vote at any meeting.
19.2 At all meetings and Board Meetings, all
questions shall be decided by a show of hands or by ballot at the discretion of
the Chairperson or upon the request of any two members. Upon the declaration of
the result of a show of hands a division may be demanded by any member present.
19.3 At all such meetings the Chairperson
shall have a deliberative vote and in the event of there being an equality of
votes on any question shall also have a second or casting vote.
19.4 Proxy votes shall not be allowed. Only
those members present at the Annual General Meeting or Special General Meeting
shall be able to register their vote.
The
income and property of the Association shall be applied solely towards the
promotion of the objects of the Association. No proportion of the income or
property shall be paid, transferred or distributed directly or indirectly to
the members of the Association, provided that nothing shall prevent the payment
in good faith of remuneration to any officers or employee of the Association or
to any person other than a member, in return for services rendered to the
Association.
21.1 The Auditor or Auditors appointed to that
position by the members at the Annual General Meeting shall be a member or
members of a recognised Professional Body approved by the Registrar of
Incorporated Associations for this purpose.
21.2 The Auditor(s) of the Association shall
audit the annual statements and profit and loss account and balance sheet and
issue audit certification. For the purpose, the auditor shall have power to
call for the production of all books of accounts, vouchers and documents
relating to the affairs of the Association.
a)
make a report to the members at each annual general
meeting on every statement of income and expenditure and balance sheet tabled
before each annual general meeting during the auditor’s term of office; and
b)
state in the report whether in his or her opinion:
the statement of income and expenditure and balance
sheet together with any statements, reports and notes that are attached to and
intended to be read with the statement or balance sheet are properly drawn up
so as to give a true and fair view of the financial position of the Association
during and at the end of its last financial year (or other date appropriate to
the period covered by that balance sheet and statement); and
c)
the accounting and other records examined by the
auditor have been properly maintained.
The auditor may attend a general meeting
and make a report direct to the members of any matter within the scope of the
auditor’s duties.
21.4 The financial records of the Association
shall be audited at the end of each financial year, and an audited statement
shall be presented at the Annual General Meeting.
21.5 Remuneration
of auditor
22.0 INCOME AND PROPERTY
The funds of the Association are to be derived from fees, subscriptions,
gifts, sponsorships, donations, government grants, fundraising activities and
such other sources as the Board determines.
22.2 The
income and property of the Association, from whatsoever source, shall be
applied solely towards the promotion of the objects of the Association and no
part thereof shall be paid or transferred directly or indirectly, by way of
dividends or allowances, to the persons who at any time are or have been
members of the Association, unless such persons are employed by the Board.
22.3 Rule 22.2 does not
prohibit making a payment in good faith for:
a) out-of-pocket expenses incurred by a member;
b) a service rendered to the Association by a member in a
professional or technical capacity where the provision of the service has the
prior approval of the Board and the amount payable is not more than an amount
which commercially would be reasonable payment for the service;
c) goods supplied in the ordinary and usual course of business;
d) reasonable and proper interest paid on money borrowed from a
member; or
The Association shall be conducted in accordance with
the Constitution.
23.1 The objects of the Association (subject
to approval as may be required by law) and the rules herein contained may be
amended, varied or rescinded and a new object or objects and rules approved at
an Annual General Meeting or Special General Meeting provided that the notice
of such meeting shall contain the text of the proposed amendment or states that
the amendments are available for inspection by any member at a place nominated
in the notice for a period of not less than fourteen (14) days.
23.2(1) The Association may alter or rescind these
rules, or make rules additional to these rules, in accordance with the
procedure set out in sections 17, 18 and
19 of Act , which is as follows:
(a) Subject to sub-rule (1) (d)
and (1)(e), the Association may alter its rules by special resolution but not
otherwise;
(b) within one month of the
passing of a special resolution altering its rules, or such further time as the
Commissioner may in a particular case allow (on written application by the
Association), the Association must lodge with the Commissioner notice of the
special resolution setting out particulars of the alteration together with a
certificate given by a member of the Committee certifying that the resolution
was duly passed as a special resolution and that the rules of the Association
as so altered conform to the requirements of this Act;
(c) An alteration of the rules
of the Association does not take effect until sub-rule (1) (b) is
complied with;
(d) An alteration of the rules of the
Association having effect to change the name of the association does not take
effect until sub-rules (1) (a) to (1) (c) are complied with and the approval of
the Commissioner is given to the change of name;
(e) An alteration of the rules of the
Association having effect to alter the objects or purposes of the association
does not take effect until sub-rules (1)(a) to (1)(c) are complied with and the
approval of the Commissioner is given to the alteration of the objects or
purposes.
(2) These rules bind every member and the
Association to the same extent as if every member and the Association had
signed and sealed the rules and agreed to be bound by all their provisions.
Unless
otherwise determined by the members, the Board of the Association for the time
being shall be deemed to be the Trustees of the Association to hold any property
real or personal belonging to the Association.
The
common seal of the Association, engraved with the name of the Association,
shall be kept in the care of the President. The seal shall not be used or
affixed to any deed or other document except pursuant to the resolution of the
Board and in the presence of the President and two (2) members of the Board,
both of whom shall subscribe their names as witness.
The Board or its
delegate for this purpose must keep in its custody or under its, his or her
control, all books, documents and securities of the Association.
The documents associated with
incorporation, the register of members and the minutes of general meetings must
be made available for inspection by any member who gives the Board or its
delegate for this purpose reasonable notice that he, she or it wishes to
inspect them.
27.1 Board members who by the authority of the
Board accept or incur any pecuniary liability on behalf of the Association may
be held indemnified by the Association against any personal loss in respect of
such liability.
27.2 To the extent permitted by Law the
Association may pay the premium on an insurance contract insuring a person who
is or has been an officer of the Association against:
a) a liability for costs incurred by the
person defending proceedings arising out of the person’s conduct as an officer
or Board member, except liability which arises from improper or illegal
conduct; and
b) any other liability incurred by the person
as an officer or board member, except liability which arises from conduct that
involves a wilful breach of duty in relation to the Association.
The
Association may be wound up by
special resolution at a Special General Meeting convened by not less
than fourteen (14) days notice called for such purpose.
28.1 A motion to wind up the Association shall
be adopted when seventy five per cent (75%) of support is received from the
voting members present at the Special General Meetings convened for that
purpose.
28.2 If the special resolution is confirmed by
seventy five per cent (75%) of voting members present at the Special General
Meeting the Association shall thereupon be dissolved.
28.3 If,
on the winding up of the Association, any property of the Association remains
after the satisfaction of any debts and liabilities of the Association and
costs, charges and expenses of that ‘winding up’, that property shall be
distributed to another association (or associations) Incorporated under the Associations Incorporations Act having
objects similar to those of the Association or having charitable purposes that
is also exempt from Income Tax under Section 16 of the Income Tax Assessment Act.
28.5 In default of any such resolution as
referred to in Rule 28.4, such payment or distribution shall be determined by a
Judge of the Supreme Court of Western Australia.
29.0 GIFT FUND AND DEDUCTIBLE GIFT
RECIPIENT STATUS IF APPLICABLE
29.1 As a condition of maintaining Deductible
Gift Recipient (DGR) status, the organisation must operate and maintain a Gift
Fund. If the Gift Fund is wound up, or if the endorsement of the organisation
as a DGR is revoked, any surplus assets of the Gift Fund remaining after the
payment of liabilities attributable to it, shall be transferred to a fund,
authority or institution to which income tax deductible gifts can be made.
29.2 All subscriptions and donations to the
general funds of the Association shall be administered by the Board for the
general purpose of the Association, provided that any donation whether in money
or otherwise which shall be made for any special object shall be used and
applied in accordance with the expressed wish of the donor so far as may in the
opinion of the Board be practicable and in so far as such use and application
shall not be inconsistent with the Constitution of the Association.
30.0 OTHER
30.1Dress
Requirements
(a) The Association aims to have a standard of
dress on the golf course which reflects the integrity of the Association.
(b) Association members are responsible for
the behaviour and dress standards of their guests at all times.
30.2 Events
(a) The Association will hold monthly
competitions where all members are eligible to participate.
(b) Once a year the Association will hold a
major competition where all members are eligible to participate.
(c) All members participating in competitions
must contribute to their share of all fees relevant.
